Office of the City Comptroller

Overview

Welcome! We serve as the City's accounting office. Our main focuses are internal audits, City payroll, accounts payable, and accounting services.

 

Comptroller Sara VanderWerff was elected in November 2013 for a four year term and was re-elected to serve another term starting January 1, 2018. Prior to joining the City, Vander Werff served in the banking industry as a trust advisor in fiduciary management, and practiced law for 11 years. Want to learn more about our City Comptroller?

City Comptroller Sara VanderWerff

Our main responsibilities include:

  • Publishing Annual Financial Reports and monthly budget reports
  • Auditing government services, including department visits
  • Paying the City's bills, including City employee payroll
  • Keeping records of all City funds
  • Providing financial systems support and training 

 

Our mission:

Our mission is to provide high quality, efficient services to the citizens of Grand Rapids as well as within the City government while ensuring the integrity of the systems in which the City operates.

Overview 

We're committed to creating the best city we can. If you've noticed inefficient processes or misuses of City resources, please contact us anonymously at 616-456-4500.

What we review

Here are some common examples of what you can report to the tip line:

  • Suggestions to improve work flow processes
  • Contractor waste of resources paid for by the City
  • Theft of cash, equipment, supplies, materials
  • The use of any City owned supplies, equipment or property for personal use
  • Record falsification
  • Payroll fraud
  • A City owned vehicle left idling for an extended period of time
  • Contractor fraud
  • Sleeping on the job
  • Intentional misuse of City equipment or property
  • Kickbacks or bribes
  • Anything you believe involves the misuse of City property and resources

City Comptroller's Comprehensive Annual Financial Reports

The Comprehensive Annual Financial Report (CAFR ) is a set of financial statements. These reports follow accounting requirements made by the Governmental Accounting Standards Board (GASB) .

The CAFR has three sections:

Introductory
This section will guide you through the report.

Financial
This section presents the audited financial statements.

Statistical
This section gives financial statistical data.

CAFR 2017(PDF, 3MB)
CAFR 2016(PDF, 3MB)
CAFR 2015(PDF, 4MB)
CAFR 2014(PDF, 4MB)
CAFR 2013(PDF, 3MB)
CAFR 2012(PDF, 1MB)
CAFR 2011(PDF, 3MB)
CAFR 2010(PDF, 6MB)

Citizens Guide to the City's Finances

The Citizens Guide to the City's Finances provides better understanding of the City’s finances.

Using the guide, you'll be able to look at items such as:

  • Financial Highlights
  • City-Wide Services
  • Governmental Services
  • Business-type Services
  • Long-Term Obligations

Citizens Guide 2016(PDF, 1MB)
Citizens Guide 2015(PDF, 647KB)
Citizens Guide 2014(PDF, 2MB)
Citizens Guide 2013(PPTX, 1MB)
Citizens Guide 2012(PDF, 1MB)
Citizens Guide 2011(PDF, 2MB)

Small Claims Reports

Small claims are generally claims valued at less than $15,000.
These are the Small Claims paid by the City of Grand Rapids.

December 2017
(PDF, 92KB)
October 2017(PDF, 92KB)
2015-2016(PDF, 202KB)
2007-2014(PDF, 4KB)

Travel Reports

These are the travel reports summaries for the City of Grand Rapids. The travel reports features the totals of the City's yearly travel expenses.  

Octobery 2017(PDF, 439KB)
2001-2015(PDF, 38KB)

Warrant Reports

These reports are given to the City Commission/Fiscal Committee by the City Comptroller. They feature total cash payments, and the number of checks issued. This also includes details for checks greater than $20,000 for the week(s) following the previous City Commission meeting.

Comptroller's Report November 8-21(DOCX, 85KB)
Comptroller's Report Checks over $20,000 November 8-21(XLSX, 28KB)

Do you have questions about doing business with us? Do you need to update your information?

Go to Vendor Self Service (VSS)
Visit the VSS Website and login in to manage your account.

 Go to VSS Website

Upload your W-9
Do we have your W-9 form? We need one on file for you to get paid for your services.

 Download W-9 Form

For more information, please visit Purchasing.

Total Amount the City Received and Spent Last Fiscal Year 2017

In FY2017, the City received $133.5 million from taxes (income and property); $57.4 million from intergovernmental revenues including grants and contributions. $153 million from charges for services; and $2.4 million from miscellaneous revenue sources. Overall, the city spent $368 million last year. Our largest expenditure $111 million on Public Safety.

The City Performance dashboard allows you to follow City's performance in four areas:
  • Fiscal stability
  • Public Safety
  • Economic strength
  • Quality of Life

 City Performance Dashboard

We also created a Citizens’ Guide to the City’s Finances. This document provides an overview of City revenue sources and expenditures, tax rates, financial position, and long-term obligations.

Citizens' Guide to the City's Finances

The following reports provides you the opportunity to follow the progress of our city. They will help keep you informed as to how our city government is performing.

Proposed Budget 2018
Debt Service Requirements
FY 2018 Transportation Employee Listing
Certification of Plan to Reduce Unfunded Liabilities
Michigan Transportation Asset Management 

To view the City's fiscal plans, visit our Fiscal Services page.

Fiscal Services