Office of the City Comptroller

Overview

Welcome! We serve as the City's accounting office. Our main focuses are internal audits, City payroll, accounts payable, and accounting services.

Comptroller Sara VanderWerff was elected in November 2013 for a four year term and was re-elected to serve another term starting January 1, 2018. Prior to joining the City, Vander Werff served in the banking industry as a trust advisor in fiduciary management, and practiced law for 11 years. Want to learn more about our City Comptroller?

City Comptroller Sara VanderWerff

Main Responsibilities

  • Publishing Annual Financial Reports and monthly budget reports
  • Auditing government services, including department visits
  • Paying the City's bills, including City employee payroll
  • Keeping records of all City funds
  • Providing financial systems support and training 


Our Mission

Our mission is to provide high quality, efficient services to the citizens of Grand Rapids as well as within the City government while ensuring the integrity of the systems in which the City operates.

Overview

We're committed to creating the best city we can. If you've noticed inefficient processes or misuses of City resources, please contact us confidentially at 616-456-4500.


What we review

Here are some common examples of what you can report to the tip line:

  • Suggestions to improve work flow processes
  • Contractor waste of resources paid for by the City
  • Theft of cash, equipment, supplies, materials
  • The use of any City owned supplies, equipment or property for personal use
  • Record falsification
  • Payroll fraud
  • A City owned vehicle left idling for an extended period of time
  • Contractor fraud
  • Sleeping on the job
  • Intentional misuse of City equipment or property
  • Kickbacks or bribes
  • Anything you believe involves the misuse of City property and resources

City Comptroller's Comprehensive Annual Financial Reports

The Comprehensive Annual Financial Report (CAFR) is a set of financial statements. These reports follow accounting requirements made by the Governmental Accounting Standards Board (GASB).

The CAFR has three sections

Introductory

This section will guide you through the report.

Financial

This section presents the audited financial statements.

Statistical

This section gives financial statistical data.


Small Claims Reports

Small claims are generally claims valued at less than $15,000.
These are the Small Claims paid by the City of Grand Rapids.


Travel Reports

These are the travel reports summaries for the City of Grand Rapids. The travel reports features the totals of the City's yearly travel expenses.

2001-2015(PDF, 38KB)


Warrant Reports

These reports are given to the City Commission/Fiscal Committee by the City Comptroller. They feature total cash payments, and the number of checks issued. This also includes details for checks greater than $20,000 for the week(s) following the previous City Commission meeting.

Warrant for October 9 2018

Do you have questions about doing business with us? Do you need to update your information?

Vendor Self Service (VSS)

Visit the VSS Website and login in to manage your account.

VSS Website


W-9 Upload

Do we have your W-9 form? We need one on file for you to get paid for your services.

Download W-9


Purchasing Department

For more information, please visit Purchasing.

Total Amount Received and Spent

In Fiscal Year 2017, the City received $133.5 million from taxes (income and property); $57.4 million from intergovernmental revenues including grants and contributions. $153 million from charges for services; and $2.4 million from miscellaneous revenue sources. Overall, the city spent $368 million last year. Our largest expenditure: $111 million on Public Safety.

City Performance Dashboard

The City Performance dashboard allows you to follow City's performance in four areas:

  • Fiscal stability
  • Public Safety
  • Economic strength
  • Quality of Life

View Dashboard


Citizen Guide to City Finances

We also created a Citizens’ Guide to the City’s Finances. This document provides an overview of City revenue sources and expenditures, tax rates, financial position, and long-term obligations.

DOWNLOAD THE GUIDE

English(PDF, 1MB) | Spanish(PDF, 1MB)


Fiscal Plan

Our FY 2018 Fiscal Plan is finalized. This document offers a detailed breakdown of our City financial plans for the future.

Download the Plan(PDF, 7MB)


Reports and Documents

The following reports provides you the opportunity to follow the progress of our city. They will help keep you informed as to how our city government is performing.

Comprehensive Annual Financial Report (CAFR)(PDF, 3MB)

Citizen's Guide to the City's Finances (English PAFR)(PDF, 1MB)

Citizen's Guide to the City's Finances (Spanish PAFR)(PDF, 1MB)