CIA/BID Invoice Submission Process
Do you need to submit an invoice for one of the Corridor Improvement Authorities? Please review the steps below to make sure you have all the necessary information needed to submit your invoice.
1. Register as a City Vendor
To receive payment from the City, every business or individual must be a registered vendor. If you are not already registered, registration is done through the City's Vendor Self Service website. Once your self-registration is complete, it will take approximately 1-2 days for the City to approve your vendor profile. Please note that it is your responsibility to keep the contact information in your profile up to date. The City cannot update this information. It is critical this information is up to date as checks will automatically be mailed to the address on file.
Please follow the vendor instructions linked below for your business type. It is very important you follow the instructions only for your business type. If you are an individual or sole proprietor/single-member LLC you must register using your social security number, not your Employer Identification Number (EIN). If the vendor registration is done incorrectly, you will have to re-register which will delay our ability to pay your invoice.
2. Gather your information
To submit an invoice you will need the following information:
- Vendor name (must match the one listed in your vendor profile)
- Vendor number (provided during registration)
- Date
- Invoice number (each invoice must have a unique invoice number, you cannot use the same number more than once)
- Invoice amount
Your invoice must include the above information. If it does not, we will ask you to resubmit.
3. Sales tax
The City of Grand Rapids is a tax-exempt entity. Sales tax will not be paid by the City on purchases. A copy of the City’s tax-exempt purchase form is available upon request from the Economic Development Department by emailing econdevshrd@grcity.us.
4. Invoices for reimbursement
If you are submitting a reimbursement invoice (i.e. for the facade improvement programs), you will also need to submit proof of payment for the goods or services you are seeking reimbursement for. Proof of payment can be any of the following:
- Invoice(s) marked paid
- Receipts that reflect the purchase
- Copy of a check that matches the purchase
- Bank statement that matches the purchase
- Lien waivers (for facade grants only)
5. Submit your invoice
Once you have gathered all of the necessary information, you can submit your invoice by clicking the link below. You can either upload your own invoice, or the system can generate one for you.
Submit your invoice
6. We'll review your invoice
Once we receive your invoice, we will review it for completion. If we notice any information is missing, we will contact you to update your invoice or to provide any necessary supporting documents. If your invoice is complete, you will receive an email stating it has successfully gone through the review process.
7. What happens next
If your invoice follows all the above steps, you can expect payment in approximately 30-45 days from the date of submission. A check will be sent directly to you from the City of Grand Rapids, not the Corridor Improvement Authority. If you do not receive payment in 45 days, please email econdevshrd@grcity.us and we will check on the status of your payment.
