Throughout the project, the financial manager (fiduciary) will need to track NMF contract expenses and match contributions. We'll ask you to report on these in the NMF Closing Report form.
Use these forms to track match volunteer hours:
To track match contributions, use the NMF Match Contribution Worksheet here.
Make sure to keep receipts to reference when reporting expenses. We'll ask for the total expense amount paid to each business/vendor. To track expenses, use the NMF Expense Worksheet here.
Each NMF expense should fall into one of these expense types:
- Fiduciary fee: If you used a non-profit as a fiduciary, the amount you paid for them to manage project finances. This shouldn't exceed 10% of the contract
- Service: Amount paid to a business/vendor for contracted services (food, permit fees, event activity, etc.)
- Supplies and materials: Amount paid for items purchased for the project
We'll ask if the business/vendor is located in the city of Grand Rapids. We'll ask for a basic description of each expense. These should show that the expense connects to the project and documentation.
Start taking photos early!
We'll ask you to submit at least 5 photos at the end of your project. This is a crucial part of documenting your journey! Your photos will be used to show what NMF projects look like. These can be photos of event activities, project before and after photos, group photos, etc.